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- Market: Public Administration / Sector: Multiservice
- Application Areas: Governance, Administration - Finance and Control
Company Profile
Multiservice local public administration company, working in the public services sector, where it is engaged in research and development programs so that it can always provide the services rendered to the citizens serve with better quality.
Adiuto Analysis
Our Method for Success Stories.
Criticality Highlighted (Weaknesses/Threats)
Corporate governance
The General Manager is politically appointed and can be replaced at any time.
Lack of resilience
Totally unstructured company with staff reluctant to change.
Opportunity Emerged (Strength/Opportunity)
Will of the General Directorate
Strong will to insert structured processes and start a digitalization process to have full control over the management costs of parking.
Waste mapping according to the Lean approach
Identification of waste areas on which to make processes more efficient.
Defects
Time for the resolution of processing errors
Overproduction
Unnecessary production or incorrect planning
Waste of time
Waste of time in the process steps
Talent waste
Inefficient allocation of resources
Extra Processes
More work or higher quality not required
Useless Mobility
Inefficient handling of resources
Disorganization
Inefficient archiving or inventory
Transport not necessary
Unnecessary handling of products and materials
Defects
The unmanaged process of verification and prior approval of maintenance involved a waste of economic resources committed to the repair of old vehicles at the end of their use cycle. Using Adiuto, it was possible to evaluate the costs related to maintenance in relation to the type of vehicle, length of service, and type of contract.
Waste of Time
Managing contract deadlines and documents subject to renewal had been a waste of time in the retrieval of information. The schedule feature reduces the time to verify the validity of documents.
Useless Mobility
Paper documents scattered among the various offices, forcing staff to move around to find the necessary documentation. With Adiuto, each department has the documents and information from their workstations.
Adiuto Approach
Solutions are identified, implemented, and customized.
What
The Digital Fleet Management (DFM) solution for the creation of the vehicle file. DFM will make all documents (purchase and rental contracts, insurance, reviews, fuel cards etc.) relating to the fleet of vehicles used for waste collection available in an organized manner.
How
Through the implementation of specific document classes and the use of related processes, each vehicle's file will include the evaluation of ordinary and extraordinary maintenance costs. Through workflow, a schedule will be created for documents subject to deadlines with related alerts.
Who
Currently, in the interim, the management has been entrusted the General Director, who will have the opportunity to highlight the anomalies related to maintenance in relation to the vehicles' seniority of service in real time.
Solutions
The project involves the use of Adiuto to create the motor vehicles file, by grouping all the related documents to a single vehicle (contracts, insurance, inspections, fuel cards, etc.), also combining the costs of individual maintenance operations selectable according to the type of vehicle and the giving an economic evaluation in order to create reports that show the appropriateness of the expenditure with respect to the length of service and number of interventions. A schedule will also be created for all documents subject to renewal or related to periodic activities (e.g. inspections).
Advantages
A summary of the main advantages of the Adiuto solution presented.
- Reduction of costs generated by information retrieval processes
- Shared knowledge
- Economic savings
- Cost control
Content and Process Management
Technological and methodological solutions for each critical process.
DSS - Digital Signature Management
Solution for the validation of document processes through digital signatures
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Processes Managed by Area
Application Areas of Process Management solutions.
Governance & GDPR
Governing the company by integrating regulations into processes and simplifying the organization
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Administration / Finance and control
AFC as a component of the value chain for business simplification and support
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